Accounts Payable Clerk

Organization Description:               

Here is a chance to make a difference in the lives of our community’s youth:  Boys & Girls Clubs of Oakland’s mission is to develop our community’s youth into positive contributors to society. To that end, we provide programs and services that are tailored to the special needs of today’s youth and supplementary to the endeavors of our families, our schools, and other community-based organizations.  We strive to insure that each of our young people is given the opportunity to reach her or his fullest potential as effective, goal-oriented young adults who will become responsible members of our society.  We currently serve nearly 2,000 youth in Oakland with an outcome-driven Club experience in order to achieve our primary objectives: Academic Success, Good Character & Citizenship and Healthy Lifestyles.

We have three locations. The successful candidate will be based in the organization’s centrally located HQ facility—in its Club Services Center, 2nd Floor, Anna Marie Whalen Branch – 3300 High Street, Oakland, CA.

We value people, professionalism, initiative, integrity, responsibility and teamwork.

Job Summary:          

  Responsible for handling Boys & Girls Clubs of Oakland’s bills, managing our accounts payable ledger and payment cycle activities in an accurate, timely, and efficient manner. Receives, opens, and logs invoices on the ledger with primary concern for completing payments, and controlling expenses. Processes, verifies, and reconciles invoices.

Primary Responsibilities:         

Contribute financial, administrative and clerical support to the organization:

1.      Analyzes accounts, prepares and produces monthly reports.

2.      Maintains historical records of accounts, archiving and purging as directed.

3.      Responds to vendor inquiries regarding finance.

4.      Keeps track of all payments and expenditures (excluding payroll), purchase orders, credit card charges, invoices, statements, etc.

5.      Reimburses employees by verifying expense reports.

6.      Reconciles processed work by verifying entries and comparing system reports to balances.

7.      Pays vendors by scheduling disbursements and ensuring that payments are received for outstanding credit.

8.      Continuously improves the payment process.

9.       Performs other related duties and responsibilities as required or as assigned.

Qualifications:           

Bachelor’s degree or equivalent in finance, business studies, or accounting from an accredited college or university;

·         An understanding of basic accounting skills and the generally accepted accounting principles;

·         Advanced abilities with QuickBooks Premiere Nonprofit Edition (Accounts Payable);

·         Advanced abilities with Excel;

·         Three to five year’s progressive related work experience; nonprofit work a plus.

·         Excellent verbal and written communication skills;

·         Proficient in Word and Outlook.

·         Interpersonal skills;

·         Punctuality;

·         Project management skills.

Employment Status:   Part-time, Non-Exempt

Salary Range:             Please include your salary requirements in your cover letter

                                    (Actual starting salary within range depends upon experience)

Application:                Along with your cover letter and resume, include answers to these two questions:

1.      What motivates you?

a.       Job Requirements

b.      Recognition

c.       Achievement

d.      Perks

2.      Have you ever play a sport? If so, which sport and for how long? If not, what team activities have you been a part of? 

~ Boys & Girls of Oakland is an equal opportunity employer ~